How to implement the home office in your company

There is no doubt that the Coronavirus has dramatically changed the business landscape for 2020. More and more companies are starting to implement remote work policies for their employees. Of course this is more frequently with people with careers such as software design or other technological careers, as it is simpler for them to work from home.

If you are thinking of applying those policies and promoting social distance, you are probably asking yourself how to implement the home office? At Cannon Ball Miami we can help you. Here are some steps you can take.

Get the right tools

To begin with, one of the most important points when starting to work remotely is getting the right tools. These should facilitate communication with the team and encourage productivity. We are talking about project management platforms such as Asana or Airtable.

It is also necessary to have messaging applications such as Microsoft Teams, Slack; and video conferencing apps such as Zoom or Google Hangouts. If you and the rest of your team have these technological tools, you will be able to keep everyone in sync no matter if they are not sharing the same physical office.

These tools can even help you keep your computer more connected and productive than ever before. That will come in handy even after the dangers of Coronavirus diminish and life returns to its normal course.

Establish daily records

By working from home, we all have a little more freedom to start with our daily tasks. In some cases, this could have adverse results for productivity. That’s why it’s advisable to use remote-dialing software. That way, everyone will get started on a set schedule.

Encourages communication

As the whole team is not in the same physical environment, communication may not be very fluid. It is advisable to maintain constant contact either through messaging applications or phone calls. This will allow you to coordinate the details of each project and resolve any doubts or questions that may arise.

For example, if you usually have regular meetings with the team in the office, you have the option to continue with these as normal via a video conferencing application. You have many today, which will help you keep the company running smoothly.

Adopt the special spaces

Many people on the team have probably never had the experience of working at home. If that mode will be a new standard for your company in the months to come, it is recommended that each person find a special space in their homes to perform their tasks. It is common to find a lot of distractions at home, which can affect productivity.

Therefore, it is advisable to encourage the adoption of an environment specially dedicated to work. Perhaps tasks can be performed in an unused room or a place away from noise where people are not usually present. Remember that it is important to maintain concentration and that will help to mentally separate the family space from the work space.

Provides constant support

Working from a home office can create feelings of loneliness and other negative emotions. Whenever possible, emotional support should be provided. The atmosphere during virtual meetings should be calm and cheerful, which will help create a sense of tranquility, especially when you are under a lot of pressure.

Also, a virtual office lacks regular contact between people and the sense of community is compromised. Therefore, when working from home, it is necessary to establish a routine that helps to nurture the connection between the team. This can be done through a group call or video chat in the morning.

Appropriate clothing

When starting with the remote office, everyone will be tempted to work in pajamas from the comfort of their bed; however, that is not highly recommended. Dressing well every morning could make you form a consistent routine.

Also, dressing the way you usually do at work can help you psychologically maintain your productivity. This way, it’s easier to remember that even though you’re spending time indoors, you’re still on the clock.

Businesses across the country are implementing policies of social distancing, and the ability to perform your duties from home is important. The measures we suggest show you how to work from home and continue with your regular tasks without affecting your productivity.